2023 Convocation News & Information for Exhibitors and Sponsors

Click here for the PDF (printable) vendor form/Prospectus

Coming Soon: Exhibit hall layout

Exhibit Space:  *All booths will be Pipe and Drape spaces
  • 8 X 10 booth space:  $2,750
  • 8 X 20 (Double) booth space: $4,000 (Contact ACHCA Staff)
  • Idea Exchange add-on to exhibit space:  $650
  • Stand Alone Idea Exchange:  $1,250
  • Exhibit Pass Only:  $1250

*Discounts available to ACHCA Partners....Please contact us for additional information at [email protected]*

*Idea Exchange presenters must complete the following form once registration has been completed.  Click here to access the form.  

Sponsorship Opportunities:  

  • Reach Leaders in Long Term Care:  Extend the reach of information through exhibit and sponsor opportunities.  Without the support of our vendor partners, ACHCA could not offer the cutting-edge information and professional networking opportunities that set our conferences apart.  

    Join the American College of Health Care Administrators in Baltimore to showcase your products and services. Convocation attendees are experienced, high level decision makers from across the country specializing in skilled nursing and assisted living.

Advertising Opportunities: 

Full Page (8x10):  $600
Half Page (8x5):  $400
Quarter Page (3.75x5):  $200
Business Card (3.25 x 2):  $100
Digital Ad(website and Convocation e-news): $250

Waiver and Release/Covid Protocols

As a participant in ACHCA’s 2023 Convocation and Expo please review the following information.
Waiver and Release/Covid Protocols can be found here:  www.achca.org/waiver


Exhibit Badges
All vendors should check-in at the registration desk upon arrival to pick up their badge. A badge must be worn in order to gain admission to the conference and exhibit area during installation, dismantling and show hours. Vendors are encouraged to attend education sessions and may receive CE credit for an additional charge of $215. Two badges come with 8x10 space.   Extra badges may be purchased for $150 each(Limit of 4 additional badges).
Shipping Information
*Please see vendor portal for complete instructions or email Chelsie at [email protected]
AV Needs
Click here for additional information. 
Conference Attendee List
A pre and post-conference attendee list will be emailed to exhibitors. The pre-conference registration list will be emailed in April and the post conference list will be emailed in May.  ACHCA request that you limit your emails/postal mailings to one pre‐conference and one post‐conference communication.
Exhibit Schedule

*Times subject to change

Exhibit Space Move-In
Late Move-In will incur a fee of $250.
Tuesday, April 25, 2023 | 8:00am - 2:00pm

Leadership (Chapter/District/Board) & Vendor Reception | Invitation Only
Tuesday, April 25, 2023 | 3:00 - 3:30pm

Chair’s Welcome Reception | Exhibits Open
Tuesday, April 25, 2023 | 3:30 - 5:00pm

Vendor Networking Evening:  Click here for additional information
Tuesday, April 25, 2023 |5:00pm-until

Networking Breakfast | Key South Foyer
Wednesday, April 26, 2023 | 7:00 - 8:00am

Business Advisory Council | Key Ballroom 5-6 & Corridor
Wednesday, April 26, 2023 | 9:45 - 10:15am

Networking Lunch | Exhibits Open
Wednesday, April 26, 2023 | 11:15am - 1:15pm

Exhibit Space Move-Out
Please do not start tear down until 1:30pm.
Early tear down will incur a fee of $250.
Wednesday, April 26, 2023

Idea Exchange | Key Ballroom 5-6 & Corridor
Wednesday, April 26, 2023 | 8:00 - 9:30am

Social Media
Increase your booth traffic and awareness about your company by joining ACHCA on Twitter. We invite you to use the official Convocation hashtag, #ACHCAConvo23 to tweet about your giveaways, special moments and other things you want attendees to know. If you're on Facebook, we invite you to like our page and share updates and photos from the conference and "tag" American College of Health Care Administrators in your post. For LinkedIn, we invite you to follow ACHCA and share updates and photos from the conference and "tag" ACHCA in your post.  Do More. Be More. Learn more in Baltimore.
Conference Marketing Materials:  Click here for additional information. 

Hotel Reservations
Reserve your room reservation by March 31, 2023Click here to make your reservation online or call the Reservation Center at 1-800-445-8667 or 443-573-8700 to secure a reservation; refer to the ACHCA conference to secure our conference room rate. Room rate of $199.  A one-night stay will be charged to your credit card as a deposit (refundable if cancelled 48 hours prior to your arrival date).  Click here for additional information. 
2023 Vendor Toolkit
2023 vendors will receive toolkit, furnishings kit, shipping information, and booth assignment via email.  Click here to locate the vendor toolkit.